Encrypted Email – Friend or Foe?

Encrypted Email has gotten a bad rap but it’s certainly your friend!

Picture a postcard. This mode of communication is perfect for documenting your latest trip laden with landmark pictures on the front and a simple “Wish you were here” written on the back. Anyone can flip over the postcard, read your sentiments. You’d never write anything too personal knowing this postcard can be an open book. No need to safeguard this innocent letter.
Now imagine it has your social security number written on the back under your name. Not so innocent anymore! This is exactly what an email is. A regular email is open for anyone to view while in transit to its recipient.
If you can think of a letter duct taped and carried by an armored van to the recipient – this is an encrypted email.

As a Covered Entity, you are responsible, by HIPAA law, for safeguarding your patient’s data. Anytime electronic Protected Health Information (ePHI) is being sent in an email, HIPAA recommends implementing procedures to ensure secure transmission and storage. The easiest way to do this is to utilize an encrypted email system.

Ideally, look for a provider that offers the option to send regular vs. encrypted mail. Aspida Mail, the ODA’s preferred Encrypted Email provider, is triggered by a keyword, encrypt in the subject or body of an email. If that keyword is omitted, all emails flow as usual.

Experience The Network Effect! Did you know email sent within our secure ecosystem (Aspida Client à Aspida Client) eliminates the login process for secure messages? That’s right! Encrypted emails will flow inbox to inbox like regular mail – no signing in!

This allows you to seamlessly send & receive encrypted emails to other Aspida Mail users within the ODA Community!

Additionally, if you are receiving ePHI to your email, verify you are implementing secure storage procedures. Typically, (free) Gmail, Aol & Yahoo Mail do not store securely.
Aspida Mail takes over your existing mail server – ensuring secure storage of ALL mail messages.

Do you completely understand what PHI is and how to protect it? What about the consequences for not taking steps to safeguard it?

Take our quiz to find out!


This post is brought to you by ODA Endorsed Program, Aspida. For more information on this and a complete list of ODA Benefits of Membership visit: http://www.oregondental.org/member-center/benefits-of-membership

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